Everyone knows it: email inboxes fill up quickly and you only remember the most recent emails. Reminder emails are important for the success of an event. Shortly before an event, they remind you again that it will take place soon and you send along all the necessary information. This means the guest can get in easily and be at the event on time.
How do I write an email like this? Very easy with the ONMail tool in the ONevents platform. Simply create a new email and send it to the guests. There is the option to use the placeholders and attach an attachment.
What does an example reminder look like?
Example 1:
Dear participant,
The time has come – EVENT XXX is starting soon.
We start on Tuesday, May 18, 2021, at 9 a.m. with the opening and the keynote speech.
To enable unhindered entry, you can find your access link here again:
%USER.SIGNED_LOGIN_URL%
We look forward to your numerous participation!
Best regards
Your congress team
Example 2:
%USER.GREETING% %USER.SALUTATION% %USER.TITLE% %USER.FIRST_NAME% %USER.LAST_NAME%,
Our event starts soon – at 8:00 a.m.
Please get in about 5 minutes in advance with your personalized link. Since many participants will register at the same time, this may take a little longer.
%USER.SIGNED_LOGIN_URL%
If you need technical help activating the link or using it, please contact our support hotline by email at support@onevents.at
We look forward to welcoming you to our virtual classroom soon
Your event team
This is what it looks like in the mailbox:
This means your guests will be well prepared for the event and will have no problems getting into the platform.
Here is another reminder email for your event:
Dear participant,
We would like to kindly remind you that our event “XYZ” is taking place next week. We are very pleased to welcome you as a participant and would like to ensure that you are informed in time to take part.
Here are the details about the event:
Event Name: XYZ Date: [Date] Time: [Time] Location: [Venue] Room: [Room Number (if applicable)]
We have prepared an exciting program for you that includes [description of the program or content]. There will be plenty of opportunity to exchange ideas with other participants and make new contacts. The event provides a valuable opportunity to expand your knowledge and learn from experts in the field.
You can find more detailed information at this [link]
To ensure you have trouble-free access to the event, please note the following points:
- Double-check the event details provided to ensure you are aware of the location and time.
- Make sure you allow enough time for arrival and possible delays.
- Bring your confirmation of participation or registration documents with you and present them at the entrance.
- If necessary, prepare questions or topics you would like to discuss during the event.
If you are unable to attend the event for unforeseen reasons, we ask you to inform us immediately so that we can give your place to other interested parties if necessary.
If you have any questions or require further information, please do not hesitate to contact us. We are happy to be there for you and support you in every way.
We look forward to welcoming you to the “XYZ” event next week and having an inspiring time together!
Best regards
[Your name] [Your position in the company/organization] [Contact information]
Have fun writing reminder emails!
Wie versende ich den Reminder?
Für deine Veranstaltung kannst du ganz einfach über ONevents deine Reminder versenden. Wenn du noch keinen Account hast, kannst du dich einfach registrieren oder wir richten deinen Account gemeinsam in einem kurzen Online-Call ein.
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